Automate Approvals With NetSuite’s Blanket Purchase Order Workflow
Optimize your procurement approval system to eliminate delays using NetSuite’s tailored Blanket Purchase Order Workflow. Understand its functionality and enhance your processes now. Explore further into SuitePedia for comprehensive information.
Blanket Purchase Order Approval Workflow
The Blanket Purchase Order Approval Workflow manages the validation and approval processing of a blanket purchase order. The process checks an overarching purchase order for validity before placing an order for an item. By comparing the highest amount with an employee’s spending cap, it assesses if approval is required. This procedure is adaptable to meet specific business requirements.
When there’s a need for endorsement on general purchase orders, they are directed automatically to a designated reviewer. The system determines this reviewer by contrasting the peak value with the authorization threshold of that reviewer. As the process advances, transactions might undergo multiple stages of review until they finally land with the topmost authority capable of endorsing such an amount.
Consider an instance where an individual submits a general purchase order capped at 2,000. The purchase and purchase approval limits are set as follows:
Role | Purchase/Purchase Approval Limit |
Employee | 1,000.00 |
Supervisor 1 | 1,500.00 |
Supervisor 2 | 3,000.00 |
The blanket purchase order is routed to Supervisor 1 for approval and requires another approval by Supervisor 2 for the following reasons:
- The maximum amount exceeds the employee’s purchase limit.
- The maximum amount exceeds the approval limit of Supervisor 1.
- The approval limit of Supervisor 2 can cover the maximum amount on the blanket purchase order.
Note
If an employee has both a designated purchase approver and supervisor, the purchase approver is selected as the approver of the transaction.
- Keep email addresses up to date to be sure that users and approvers receive the notifications.
You can also read: How To Releasing Items On Blanket Purchase Orders?
Note
Always refer to the official NetSuite documentation for detailed and specific guidance based on your NetSuite version. Additionally, you may want to involve your NetSuite administrator or seek assistance from NetSuite support for any specific challenges you encounter during the setup process.